Responsibilities

• Support to the CEO & management.

• Greet visitors, bring water or coffee to them and arrange the parking

• Assist purchasing and preparing snacks and coffee/water for meetings

• Register and arrange employees’ parking including new hires and termed employees (cancel parking)

• Activate/deactivate office and parking access

• Print/scan, make copies for meetings or/and for the management’s needs

• Order supplies including but not limited to kitchen stuff, snacks, coffee, office supplies, & etc.,

• Office errands per the CEO, & Sr. Director(s).

• Make lunch/dinner reservation, collect the menu and let management know for the company lunch

and/or dinner

• Assist setting up computers and office equipment with the 3 rd party technician and send/ship to the

person/dept.

• Receive mails and distribute to the dept. or to each manager

• Assist with timeclock (timesheet) management, pull the report to submit to Accounting/HR.

• Assist making reservations for hotel/car and other things for CEO, Sr. Director’s & management’s business

trips.

• Assist with timeclock (timesheet) management, pull the report to submit to Accounting/HR.

• Assist with typing, prepare material for projects or events including PPT material per the Sr. HR Directors’

directions

• Assist with general office affaires – building management affairs

• Assist with office admin

• Support for administrative tasks

• Prepare meeting/conference rooms with necessary items

• CEO personal errands

• Assist the Executive and Sr. HR Director’s in special projects.

• Assist Sr. HR Director distributing and collecting the forms from employees. Copy and scan the forms and

send to Sr. HR Directors. Assist filing the forms.

• Assist arranging the virtual meetings.

• Assist in internal and external events

• Ad-hoc responsibilities and duties required by Management

Reporting to

• Sr. Director of HR

Knowledge/Skills

• Positive ‘can-do’ attitude is a key skill for this role

• Professional communication skills, both written and verbal

• Ability to work under pressure

• Negotiation and selling skills

• Ability to learn new software quickly

• High level of integrity, dependability with a sense of urgency and result-focused

• Ability to exercise sound judgment by collecting and analyzing data

• Proficiency with MS suite (word, excel, ppt & Google applications)

Minimum Requirements

• AA degree or equivalent direct experience is required

• 1-2 + years of experience in an admin or/and in assisting executives or/and Sr. Leadership.

• Strong business acumen and advanced proficiency in Excel

• Must be eligible to work in the US